RFP - Construction Management Services

Discovery Road Bicycle and  Pedestrain Safety Improvement Project 
 

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The City of Port Townsend is soliciting proposals from firms to provide construction management services for the Discovery Road Bicycle and Pedestrian Safety Improvements Project. The City will receive proposals until 5:00 pm Thursday April 2, 2026. 

The City of Port Townsend reserves the right to amend terms of this “Request for Proposal” (RFP) to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses.

Project Overview
The Discovery Road Bicycle and Pedestrian Safety Project will install separated bicycle lanes, signing, pavement markings, intersection improvements, and pedestrian and bicyclist mixing zone improvements. This project begins on Discovery Road at the intersection of McClellan Street and continues east to approximately 100 linear feet beyond the intersection of Discovery Road and Sheridan Street (aka Sheridan and 19th). Primarily, new hardscape features will be constructed for approximately 375 linear feet along Discovery Road from Grant Street through the intersection with Sheridan Street. Some spot treatments will be applied between McClellan and Grant Street. Drainage has also be considered as part of the design. The project number of working days will be approximately forty (40).

This project is federally funded and has a consultant FSBE goal of 0%. The contractor FSBE goal for the project is 8%. There are zero hours for the federal training goal. 

Scope of Services
Potential services for this construction management (CM) contract include: 

• Constructability review of plans
• Bid package review
• Review and approval of Stormwater Pollution Prevention Plan (SWPPP)
• Review and approval of Temporary Erosion and Sediment Control Plan (TESC)
• Review and approval of Spill Prevention, Control and Countermeasures Plan (SPCC)
• Management of Record of Materials (ROM)
• Coordination of construction easements, as needed
• Submittal reviews, upon request
• Onsite inspection throughout construction
• Maintain daily reports and photographic log throughout construction
• Collect delivery tickets and label with bid item number
• Document materials delivered 
• Interpret contract documents in coordination with City and Contractor
• Weekly verification with Contractor on installed bid item quantities
• Weekly oversight of contractor’s record drawings
• Ensure cultural resources report is followed 
• Retain a material testing firm as a subconsultant 
• Scheduling material testing and review of test results
• Retain a firm to perform construction staking 
• Schedule construction staking activities and coordinate with Contractor
• Problem-solve with Contractor onsite and include City in decision-making process
• Coordination related to direct construction impacts, such as – but not limited to -- temporary 
  utility shut offs, driveway access, access for businesses and residents, and access for services 
  such as mail/garbage/transit/PUD/Lumen/Astound
• Coordination of Requests for Information (RFIs), Change Order Proposals (COPs), Force Accounts 
  and Change Orders
• Landscape inspection, including plant counts, species confirmation, root ball and plant 
  quality/condition
• Review and coordination of traffic control activities/documentation with Contractor.
• Coordinate punch list items and keep City updated on progress
• Coordinate ADA Features Survey with Contractor

City Responsibilities:

• Preconstruction meeting agenda
• Notice to Proceed
• Submittal review tracking
• Weekly construction meeting agendas and notes
• Weekly Statement of Working Days
• Coordination of project-related work for Astound/Lumen/PUD
• Tracking Status of RFIs, COPs, Force Accounts and Change Orders
• Public outreach re: construction schedule and activities, press releases, street closures
• Approvals of Force Accounts and Change Orders
• Pay Requests and invoicing
• Certified Payroll
• Project Closeout, including – but not limited to – substantial completion and physical completion letters

Project Funding
This project has received 2022 City Safety Selections Federal Funding through the Highway Safety Improvement Program (HSIP) for $644,000, Real Estate Excise Tax at $35,000, and local Transportation Benefit District (TBD) funds at $145,000. The total project budget is $824,000.

Contract Type
The consultant contract type will be Construction Management and the method of payment will be Negotiated Hourly Rate in accordance with 23 CFR § 172.9.

Submittal
Submittals shall be limited to no more than 10 single-sided or 5 double-sided pages including the coversheet. Submittals should include the following information: 

• Firm name and address
• Contact name, phone, and email
• Name and bio of principal-in-charge
• Name and bio of other key personnel
• Firm’s understanding of project and its timeline
• Firm’s approach to provide CM services
• Estimated hours to complete services, including hours/day onsite during construction
• List of similar past projects, including scope and references 
• Per Chapter 39.80 RCW this is a Qualifications-Based Selection. Proposals should not include any references to fees or costs 

Submittals will be evaluated and ranked based on the following criteria:
     1. Key personnel who will be assigned to the project
     2. Firm experience
     3. Demonstrated availability to meet schedules and respond in a timely manner
     4. Demonstrated ability to provide CM services listed in this RFP Scope of Services section 
     5. Experience with WSDOT/FHWA standards and right-of-way
     6. References

Per Chapter 39.80 RCW this is a Qualifications-Based Selection. Proposals should not include any references to fees or costs.

The criteria listed will carry equal weight during the selection process. The City willselect three to five consulting firms from the submitted proposals and conduct in-person interviews. Firms should be 
prepared to have the project manager and key personnel available to present their proposal in an interview. Selection from the shortlisted firms will be based on the proposals and from the possible 
interview.

Submittal Options (select one):
     1. Submit one (1) digital version of proposal via email to frontdesk@cityofpt.us. Subject line:  “Construction Management Proposal for the Discovery Road Bicycle and Pedestrian Safety 
         Improvements Project - Attn: Laura Parsons”. 
     2. Submit one (1) hardcopy version of your proposal via mail or hand-delivery to Laura Parsons, c/o City of Port Townsend, Engineering Department, 250 Madison Street Ste. 2R, Port
         Townsend WA 98368. Postal date stamp not considered. Must arrive by due date.

Responses delivered late will not be accepted.

The City of Port Townsend encourages disadvantaged, minority, and women-owned firms to respond. 

Federally funded projects, like the Discovery Road Bicycle and Pedestrian Safety Project, are held to Federal EEO requirements.

Title VI Statement
The City of Port Townsend, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for 
an award.

Americans with Disabilities Act (ADA) Information
The City of Port Townsend, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing the City of Port Townsend ADA Coordinator, Alyssa Rodrigues at arodrigues@cityofpt.us or by calling collect 360-379-5083.
 
City Contact
Project information, including concept plans, are available at: https://cityofpt.us/rfps

Questions regarding this Request for Proposal may be directed to:
Laura Parsons, P.E. at 360-774-3017, lparsons@cityofpt.us