Chetzemoka Picnic Shelter Rebuild

Introduction

The City of Port Townsend is requesting bid submissions for Chetzemoka Picnic Shelter Rebuild.   The Scope of Work is provided below, and plans and specifications are provided in the construction documents attached to this Request for Bids and should be thoroughly considered when preparing bids.

The City intends to award this Contract to the lowest most qualified responsible and responsive bidder.

The City reserves the right to reject all bids if determined to be in the best interest of the City.

Information, Requirements, and Instructions for Bid Submissions:

• All permits have been submitted by the City of Port Townsend. Inspections will occur in coordination between contractors and City of Port Townsend officials.
• Please include all material disposal and dump fees in your proposals.
• Please include your proposed date(s)/availability to perform the work.
• Provide not less than 3 but no more than 5 examples, including references to owners, demonstrating your qualifications for building park structures or similar structures such as timber frames, shelters, and pavilions. This information will be used in determining the lowest qualified bidder according to the weighting and scoring criteria included in this Request for Bids.
• Contractors must be appropriately Licensed and Bonded.
• City Business License – https://cityofpt.us/finance/page/business-licensing.

Responsible Bidder Criteria:

• Bidders and any subcontractor thereof must meet all Responsible Bidder Criteria required under RCW 39.04.350(1) to be eligible for award of this Contract. By submitting a proposal in response to this Request for Quote, Bidder understands and acknowledges the information provided regarding responsible bidder criteria will be reviewed or verified by the City prior to award of the contract and that Bidder may be required by the City to submit documentation demonstrating compliance with Bidder Responsibility Criteria.
• Before award of this Contract, a bidder shall submit to the contracting agency a signed statement in accordance with chapter 5.50 RCW verifying under penalty of perjury that, within the three-year period immediately preceding the date of the bid solicitation, the Bidder has not been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapters 49.46, 49.48, or 49.52 RCW.

Performance and Payment Bonds. Performance and Payment Bonds are required, however, for any public works contracts of $150,000 or less, the contractor may request the City retain 10% of the contract amount for 30 days after the date of final acceptance, or until the receipt of all necessary releases from the Department of Revenue and Department of Labor and Industries, whichever is later, in lieu of supplying Performance and Payment Bonds. RCW 39.08.010(3).

Prevailing Wage Required: Prevailing wage is required to be paid to all workers on this Contract per Chapter 39.12 RCW and shall be included in the bid. Intents and Affidavits must be filed with the Washington State Department of Labor and Industries (L&I) before initial payment on the Contract. The final payment will be made after the affidavit of wages has been approved, and state agencies have released for final payment.  https://lni.wa.gov/licensing-permits/public-works-projects/contractors-  employers/#required-documents-for-doing-the-work

• Insurance Certificate – Requirements: https://weblink.cityofpt.us/WebLink/DocView.aspx?id=220523&dbid=0&repo=PTDocuments&cr=1
• Contractor shall provide the City with a properly completed W9 form before any payment may be issued to Contractor.  https://www.irs.gov/pub/irs-pdf/fw9.pdf
• Bidders must list sales tax (9.4%) separately from bid amount. Lowest bid will be based on the total price before sales tax. The Contractor shall be solely responsible for the payment of any applicable taxes on this project.
• Nondiscrimination and Title VI: Neither the City of Port Townsend nor its contractors, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 42 U.S.C. 2000d, will discriminate on the grounds of race, color, or national origin.

Site Location: 1000 Jackson St. Port Townsend WA 98369

Site Viewing Date:   2/20/26 10:00am, meet at location.

Please email mtodd@cityofpt.us if you plan to attend. A site visit is recommended.

Begin Work: Notice To Proceed has been given

Physical Completion Date: 10/30/26

Working Days/Hours: Mon-Fri, 7:00am – 7:00pm

Project Contact: Facilities and Parks Manager Michael Todd at mtodd@cityofpt.us or 360- 379-5081.